Departments

The Central Administration Department is the coordinating hub of the District Assembly. It provides leadership, policy direction, and management support to all other departments. It ensures that government policies, Assembly decisions, and development programs are effectively implemented.

The department is made up of several specialized units that work together to guarantee smooth operations:

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1. Finance 

The Finance unit manages the financial resources of the Assembly. Its core functions include:

• Mobilizing Internally Generated Funds (IGF) such as rates, licenses, fees, and fines.

• Ensuring proper disbursement and control of Assembly funds.

• Preparing and submitting financial statements and reports in compliance with the Financial Administration Act.

• Safeguarding public funds through effective accounting systems and record-keeping.

• Supporting revenue collection strategies to strengthen the Assembly’s financial base.

• Advising management on financial policy, expenditure priorities, and cost-saving measures.

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2. Planning 

The DPCU serves as the Assembly’s development planning wing. It ensures that all development efforts are well-structured and aligned with national goals. Functions include:

• Preparing the Medium-Term Development Plan (MTDP), Annual Action Plans, and Composite Budget.

• Coordinating development activities of departments, NGOs, private sector, and other stakeholders within the district.

• Monitoring and evaluating ongoing projects to ensure efficiency, quality, and timely completion.

• Collecting and analyzing socio-economic data to guide policy and decision-making.

• Organizing stakeholder consultations and community participation in the planning process.

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3. Internal Audit Unit

The Internal Audit unit strengthens accountability, transparency, and efficiency in the Assembly’s operations. It:

• Reviews financial records and systems to detect errors, irregularities, and risks.

• Provides assurance to management and stakeholders that resources are used effectively and for intended purposes.

• Monitors compliance with financial laws, procurement rules, and Assembly by-laws.

• Recommends corrective actions to improve financial management and operational processes.

• Acts as a safeguard against waste, fraud, and mismanagement of resources.

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4. Procurement and Logistics Unit

The procurement wing ensures transparency and value for money in all Assembly procurements. It:

• Prepares annual procurement plans in line with the Assembly’s budget and development priorities.

• Ensures fair, competitive, and transparent processes in line with the Public Procurement Act.

• Maintains records of suppliers, contracts, and procurement transactions.

• Oversees the acquisition and distribution of goods, works, and services.

• Provides logistical support such as vehicles, equipment, and supplies for departments and programs.

• Prevents waste, delays, and corruption in the procurement process.

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5. Budget Unit

The Budget Unit plays a strategic role in the financial planning and management of the Assembly. It:

• Prepares the Composite Budget, which integrates all departmental budgets into one district-wide financial plan.

• Ensures expenditure aligns with Assembly priorities and national development goals.

• Monitors and reports on budget execution and financial performance.

• Guides departments on resource allocation and spending ceilings.

• Assists in forecasting revenue and expenditure trends for effective financial planning.

• Provides data for evaluating the Assembly’s fiscal discipline and financial sustainability.

6. Revenue

The Revenue Unit is the Assembly’s primary wing for mobilizing and securing Internally Generated Funds (IGF). It ensures effective assessment, collection, enforcement, and reporting of all revenue sources to strengthen the financial base of the Assembly and support development projects.

• Revenue Assessment and Billing:
  Prepares and issues assessment notices, bills, and demand notes for rates, licenses, permits, market tolls, and other approved local charges. It maintains up-to-date valuation rolls and registers of all revenue sources within the district.

• Revenue Collection and Lodgement:
  Collects approved fees and charges through revenue collectors, banks, and electronic payment platforms. Ensures daily lodgement of collections into designated Assembly accounts and issues official receipts for transparency.

• Taxpayer Registration and Education:
  Maintains a comprehensive taxpayer database and educates ratepayers, business operators, and property owners on their obligations. It also sensitizes communities to promote voluntary compliance.

• Enforcement and Compliance:
  Conducts inspections to ensure compliance with revenue by-laws and initiates enforcement actions such as penalties, prosecutions, or closure of businesses where necessary. Works with security and legal units to ensure due process.

• Revenue Reporting and Accountability:
  Prepares periodic revenue collection reports and reconciles collections with the Finance Department. Provides management with performance updates against revenue targets and identifies areas for improvement.

• Revenue Planning and Forecasting:
  Collaborates with the Budget Unit to set realistic IGF targets, forecasts future revenue trends, and proposes new revenue sources to expand the Assembly’s financial capacity.

• Internal Controls and Monitoring:
  Works closely with the Internal Audit Unit to safeguard against leakages, fraud, or mismanagement of funds by enforcing strong accountability systems.

• Capacity Building for Revenue Staff:
  Provides training and orientation for revenue collectors and staff on ethics, customer relations, cash handling, and use of technology for revenue collection.

 

The Agriculture Department promotes food security and agricultural modernization. Its functions are:

• Providing agricultural extension services and technical support to farmers, fishermen, and livestock keepers.

• Promoting the adoption of improved technologies, seeds, and farming practices.

• Facilitating access to agricultural inputs, irrigation facilities, and mechanization services.

• Supporting farmer-based organizations and agribusiness ventures to increase productivity and income.

• Monitoring agricultural production trends and advising the Assembly on food security issues.

• Promoting agro-processing, storage, and market linkages for farm produce.

This department ensures accurate civil registration in the district. Its functions include:

• Registering and issuing certificates for all births and deaths within the district.

• Maintaining accurate demographic data to support national population records.

• Educating the public on the importance of civil registration.

• Monitoring compliance with laws on compulsory registration of births and deaths.

• Providing statistical data for health, education, and development planning.

NADMO is the Assembly’s disaster management wing. Its responsibilities include:

• Preparing and implementing disaster management plans for the district.

• Coordinating emergency response during floods, fires, accidents, and other disasters.

• Providing relief items and support to disaster victims.

• Educating communities on disaster risk reduction, climate change adaptation, and safety measures.

• Training volunteers and community task forces in disaster preparedness and response.

• Collaborating with security services and humanitarian agencies during emergencies.

This department provides leadership in education, youth development, and sports promotion. Its functions include:

• Managing pre-tertiary education (basic, junior high, and senior high schools) within the district.

• Overseeing teacher recruitment, training, supervision, and performance evaluation.

• Promoting quality teaching and learning through monitoring and provision of resources.

• Encouraging youth development initiatives, skill training, and career guidance.

• Promoting sports and recreational activities as part of youth and community development.

• Collaborating with stakeholders to improve access, equity, and quality in education.

The Environmental Health Department ensures a clean, healthy, and safe environment. Its roles include:

• Monitoring and managing solid and liquid waste collection and disposal.

• Conducting environmental health education campaigns in schools and communities.

• Inspecting food vendors, abattoirs, and markets to ensure food hygiene and safety.

• Enforcing Assembly sanitation by-laws and prosecuting offenders.

• Conducting pest and vector control programs (e.g., mosquitoes, rodents).

• Promoting household and community latrine construction to end open defecation.

The Health Department ensures effective healthcare delivery and public health management. Its responsibilities include:

• Overseeing the operations of health facilities such as hospitals, health centers, and CHPS compounds.

• Implementing public health programs on immunization, maternal and child health, nutrition, and disease prevention.

• Managing health education campaigns to promote healthy lifestyles and prevent communicable and non-communicable diseases.

• Coordinating emergency health responses during epidemics, disasters, and outbreaks.

• Monitoring healthcare delivery standards and supervising health workers in the district.

• Collecting and analyzing health data for planning and decision-making.

This department addresses social protection and community empowerment. Its key functions include:

• Implementing social welfare policies such as the Livelihood Empowerment Against Poverty (LEAP) program.

• Supporting vulnerable groups including children, women, the aged, and persons with disabilities.

• Promoting child protection, prevention of child labor, and handling cases of abuse and neglect.

• Facilitating community self-help projects to enhance local participation in development.

• Empowering communities through skills training, civic education, and mobilization for development.

• Collaborating with NGOs, religious bodies, and civil society organizations in delivering social services.

The Statistics Department supports evidence-based planning and decision-making. Its functions include:

• Collecting, processing, and analyzing socio-economic and demographic data.

• Supporting the Assembly with statistical inputs for development plans and monitoring.

• Conducting surveys, censuses, and research in collaboration with the Ghana Statistical Service.

• Maintaining a district data bank for easy access to statistical information.

• Providing periodic statistical reports to management, stakeholders, and the public.

This department drives economic growth by promoting business and industrial activities. Its functions include:

• Supporting small and medium enterprises (SMEs) with training, access to credit, and business development services.

• Facilitating the growth of markets, trade associations, and cooperatives within the district.

• Promoting local industries, value addition to raw materials, and skills development for artisans.

• Encouraging investment and creating an enabling environment for private sector participation in local economic development.

• Collaborating with business regulatory agencies to ensure compliance and fair trade practices.

The Human Resource Department of the District Assembly is responsible for managing the Assembly’s workforce and ensuring that staff are motivated, skilled, and effectively deployed to deliver quality services to the public. It plays a vital role in strengthening institutional performance and building a professional local government service.

• Staff Records Management:
  Maintains accurate and up-to-date records of all staff in the Assembly, including personal files, qualifications, promotions, transfers, and retirement.

• Capacity Building and Training:
  Identifies training needs and coordinates professional development programs, workshops, and in-service training to build staff competencies.

• Performance Management:
  Implements and monitors the Performance Management System (PMS) at the district level, ensuring that appraisals are properly conducted and used to improve performance.

• Staff Welfare and Discipline:
  Oversees welfare activities, manages leave administration, promotions (as approved by higher authority), and retirement processes. It also handles grievances, complaints, and disciplinary issues in line with Local Government Service regulations.

• Policy Implementation and Compliance:
  Ensures that all Assembly staff comply with Local Government Service policies, rules, and regulations, including the Code of Conduct and ethical standards.

• Advisory Services:
  Provides advice to management on human resource issues such as staff development, succession planning, and organizational capacity.

• Motivation and Engagement:
  Promotes staff motivation through recognition, transparent communication, and creating opportunities for teamwork and career growth.

This department ensures proper land use and spatial development in the District. Its key responsibilities are:

• Preparing land use plans, structure plans, and zoning schemes to guide orderly development.

• Reviewing and approving building permits to ensure compliance with planning standards and environmental considerations.

• Enforcing planning regulations to prevent unauthorized development and encroachment.

• Providing advice on urban renewal, resettlement, and redevelopment projects.

• Guiding the siting of social amenities, industrial zones, and residential areas.

• Maintaining up-to-date spatial data for development planning and decision-making.

The Works Department is responsible for the planning, development, and maintenance of public infrastructure within the District. Its mandate includes:

• Designing, constructing, and maintaining roads, bridges, drainage systems, and culverts to enhance transportation and reduce flooding.

• Supervising the construction and renovation of Assembly-owned buildings such as offices, schools, health facilities, and markets.

• Managing the provision and maintenance of water supply systems, boreholes, and sanitation facilities.

• Installing, maintaining, and managing streetlights and other public utilities.

• Ensuring that all construction works meet approved engineering standards and safety regulations.

• Providing technical advice to the Assembly on civil engineering and infrastructure development.